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Excel’s spell check feature doesn’t have all the bells and whistles that Word’s does, but it does provide basic spell-checking functionality. You can check the spelling of words in the cells of a worksheet and add words to the dictionary.
Unfortunately, Excel does not check your spelling as you type (by underlining them in red) like Word does. You are only notified that a word is spelled wrong when you run the spell check.
How to Spell Check the Current Worksheet
Spell Catcher—The Ultimate Spell Checking and Writing Software for Mac and Windows. Spell Catcher is a powerful, all-in-one spell checking and writing software solution—a program that’s so much more than a spelling checker, its name only hints at its capabilities. Problem When you open a certain document in Word for Mac 2011, you get the following error: “Word cannot start the spelling checker. The spelling checker files may be missing. Next, deselect “check spelling as you type” and “check grammar as you type” options (see image below). Keyboard Viewer and Mac keyboard shortcuts for symbols You can input more text symbols on Macintosh computers with the use of keyboard than you see painted on your keyboard. Diacritical (accents, umlauts). Spelling check for Texmaker. Ask Question. I am running Texmaker on Mac. My Texmaker is located in application, and my dictionary (Oxford Dictionary of English) is located in application too. Texstudio- Check spelling inline but not automatically. TexnicCenter Spelling. Problem When you open a certain document in Word for Mac 2011, you get the following error: “Word cannot start the spelling checker. The spelling checker files may be missing.
To spell check a worksheet, click the tab at the bottom of the screen for the worksheet on which you want to run the spell check.
When you run the spell check, it starts from whichever cell is currently selected, so, if you want to start the spell check at the “beginning” of the worksheet, put the cursor on cell “A1” before starting.
When you’re ready to start the spell check, click the “Review” tab.
Click “Spelling” in the “Proofing” section. You can also press “F7” with any tab on the ribbon active to start the spell check.
The cell containing the first word not found in the dictionary is highlighted and the “Spelling” dialog box displays. The questionable word displays in the “Not in Dictionary” edit box. You can choose to “Ignore Once” or to “Ignore All” occurrences of the misspelled word if the word is actually correct for your purposes. If that’s the case, you can choose to “Add to Dictionary” if the word is one you use often.
If you’ve actually misspelled a word, you can either select the correctly spelled word from the list of “Suggestions” or enter the correct spelling in the “Not in Dictionary” edit box (if it’s not listed in the “Suggestions” list). Then, click “Change”. To change all occurrences of this error with the same change, click “Change All”.
RELATED:How to Assign Keyboard Shortcuts to Symbols in Excel 2013
If the questionable word is one you tend to mistype often, you can quickly set up an AutoCorrect entry for it so it will be automatically corrected the next time you make the mistake. To do this, either enter the correct word in the “Not in Dictionary” edit box or choose it from the “Suggestions” list and click “AutoCorrect” on the “Spelling” dialog box. In addition to correcting the word in your worksheet, an AutoCorrect entry is automatically created. The next time you type the incorrect word the same way, it will be automatically replaced with the replacement word you specified. We talk about AutoCorrect entries and how to create them in our article about assigning keyboard shortcuts to symbols in Excel.
Mac Text Code For Spelling Checker
When the spell check has finished, a dialog box displays telling you so. Click “OK” to close it.
Notice that the word “Refridgerator” on the “Invoice” worksheet was not found in the spell check of this worksheet. That’s because it’s the result of a formula in that cell that grabbed the word from a cell on the “Product Database” worksheet based on the “Item Code” entered on the “Invoice” worksheet. To correct “Refridgerator”, we need to run a spell check on the “Product Database” worksheet, which we will do in the next section.
Remember when we said you should select the first cell of a worksheet (“A1”) before starting a spell check? If you forgot, and started the spell check from any other cell than “A1”, you will be asked at this point whether you want to continue checking the spelling at the beginning of the worksheet before the spell check completes. Click “Yes” to check the remainder of the worksheet that has not been checked yet and then you will see the “Spell check complete” dialog box pictured above.
How to Spell Check All Worksheets in a Workbook at Once
By default, Excel spell checks your current worksheet. But what if you have a lot of worksheets in your workbook and you want to check them all? No worries. You can easily do that in one go.
In our example, there are two worksheets in our workbook, “Invoice” and “Product Database”. In the previous section, we only checked the “Invoice” worksheet. Now, we will select both of the worksheets in our workbook so they will both be spell checked without having to do each separately.
To spell check all the worksheets in a workbook, right-click on the current worksheet tab at the bottom of the Excel window and select “Select All Sheets” from the popup menu.
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Notice in the above image that the currently selected worksheet tab displays in white and the inactive tab displays in gray. When all worksheet tabs are selected, they all display with a white background, as shown below.
Now when you start the spell check, it will check all the worksheets in the workbook. In our case, when the spell check gets to the second worksheet, or the “Product Database” worksheet, it finds a spelling error. To correct the error, we select the correct word in the “Suggestions” list box and click “Change”. As we mentioned earlier in this article, if we think we misspelled the same word the same way in other cells in our workbook, we can click “Change All” to correct them all at once with the same corrected word.
Remember, you can also type the correct word in the “Not in Dictionary” edit box and click “Change” to correct the error.
When the spell check is complete, and the “Spell check complete” dialog box displays, you may notice that the last corrected error doesn’t seem to have been corrected in the cell on the worksheet.
Don’t worry. When you click “OK” to close the dialog box, the corrected word displays in the cell.
You can use custom dictionaries to add words you use often to the dictionary, that are not already in the default built-in dictionary, as well as delete words you added using the “Add to Dictionary” button on the “Spelling” dialog box. You can even create additional custom dictionaries. The spell check can also be limited to use of the main dictionary only, even if there are custom dictionaries available.
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All Microsoft Office programs can check spelling, and most can check grammar.
Note: This article covers Office 2010 and later on Windows. For Office for Mac see Check spelling and grammar in Office for Mac
If you find that spelling or grammar checking isn't working as you'd expect see The spelling and grammar checker isn't working as expected. If you'd like to check spelling or grammar in a language other than your default language see Check spelling and grammar in a different language.
Using Word 2016 (or newer)? You may be interested in checking out the powerful new Editor feature! See Editor - your writing assistant for more information.
Run the spelling and grammar checker manually
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To start a check of the spelling and grammar in your file just press F7 or follow these steps:
- Open most Office programs, click the Review tab on the ribbon. In Access or InfoPath you can skip this step. In Project you'll go to the Project tab.
- Click Spelling or Spelling & Grammar.
- If the program finds spelling mistakes, a dialog box appears with the first misspelled word found by the spelling checker.
- After you decide how to resolve the misspelling (ignoring it, adding it to the program’s dictionary, or changing it), the program moves to the next misspelled word.
Click a heading below for more information
Show errors automatically while you work
Most Office programs automatically check for potential spelling and grammatical errors as you type, so you don't need to do anything to show errors while you work.
Notes:
- Automatic spelling and grammar checking is not available in Access, Excel, or Project. You can manually start a spell check by pressing F7.
- Automatic grammar checking is available only in Outlook, Word, and PowerPoint 2013 (or newer).
Office marks potential spelling errors with a red squiggly line:
Potential grammatical errors are marked with a blue squiggly line:
If spelling or grammatical errors aren't marked, automatic checking might be turned off. You can turn on the automatic spelling and grammar checker.
When you see a spelling or grammatical error that you want assistance fixing, right-click on the underlined word or phrase and choose one of the options to fix the error.
If Office is flagging words as misspelled but you have it spelled the way you want it, select Add to Dictionary to teach Office not to flag that word as misspelled in the future. For more information on this see: Add or edit words in a spell check dictionary.
Turn the automatic spelling and grammar checker on or off
If you don't want Office to mark potential errors with squiggly lines while you are working, you can turn automatic spelling and grammar checking off:
- Open the spelling and grammar options:
- In OneNote, PowerPoint, Publisher, Visio, and Word: On the File menu, click Options, and then click Proofing.
- In InfoPath: On the Home tab, click the arrow next to or under Spelling, and then click Spelling Options.
- In Outlook: On the File menu, click Options, and click Mail, and then click Spelling and Autocorrect.
- Select or clear the Check spelling as you type check box. In programs that have automatic grammar checking, you may also select or clear the Mark grammar errors as you type check box.Note: In Word, you can turn the spelling checker on or off for the document you're working with or for all new documents. Select an option in the Exceptions for list, and then select or clear the Hide spelling errors in this document only and Hide grammar errors in this document only check boxes.
Turn grammar checking off entirely
If you don't want Office to check grammar at all (either when running a spell check or automatically as you type), you can turn it off:
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- Open the spelling and grammar options:
- In OneNote, PowerPoint, Publisher, Visio, and Word: On the File menu, click Options, and then click Proofing.
- In InfoPath: On the Home tab, click the arrow next to or under Spelling, and then click Spelling Options.
- In Outlook: On the File menu, click Options, and click Mail, and then click Spelling and Autocorrect.
- Clear the Mark grammar errors as you type and Check grammar with spelling check boxes.Note: Not every Office program will have both of these options.
Recheck spelling and grammar that you previously ignored
In Word, Outlook, PowerPoint 2013 (or newer), you can force a recheck of the words and grammar that you previously skipped by doing the following:
- Open the document or item that you want to check.
- On the File menu, click Options > Proofing> Recheck Document. In Outlook you'll find this under File > Options > Mail > Spelling and Autocorrect
- Click Yes when you see the warning message about resetting the spelling and grammar checker.
- Click OK in the dialog box to get back to the document, and then run the spelling and grammar checker again.
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This article was last updated by Ben on May 21st, 2019. If you found it useful, and especially if you didn't, please use the feedback controls below to leave us some constructive suggestions as to how we can make it better.